Current Opportunities

Rentals Manager

About the Position

This is a full-time, salaried, exempt position. The nature of the position requires flexibility of scheduling and additional hours for certain projects and programs. Schedule includes primarily weekday and weekend daytime hours, but evenings may be required. The Rental Manager is responsible for determining their own schedule as required for events and appointments. Scheduling is submitted monthly for approval from the Director of Operations.

The position reports to the Director of Operations.

Overview of Responsibilities

Serves as primary salesperson and customer representative for rental events at the Delaplaine.

  • Oversees comprehensive sales process for selling external rentals of Delaplaine facility spaces, including but not limited to inquiry responses, advertising and promotion, post-event surveys, demonstrations, emails, telephone calls, and in-person meetings.
  • Provides excellent customer service, responding to customers in a timely manner, including outside of normal business hours.
  • Monitors event rentals, as may be required, ensuring rental clients adhere to contracts and follow all applicable rules.
  • Serves as liaison with third party event vendors (caterers, florists, DJs, etc.) and ensures outside vendors adhere to rules and regulations.
  • Works in close collaboration with the Operations Manager for the physical set-up and clean-up of all rental spaces, as appropriate.

Manages event data and financial records.

  • Maintains accurate and up-to-date schedule of all usage of Delaplaine rental spaces and keeps an updated master events schedule.
  • Keeps all financial records of rentals up-to-date and prepares monthly rentals report.
  • Gathers data on hotel usage by rental customers and their guests.

Serves as primary event planner for the Delaplaine’s Alliance organizations’ hosted events.

  • Maintain and organize stock of Delaplaine owned event supplies, including décor, furniture, table linens, glassware, and lighting.
  • Coordinate with committees and club members to arrange décor, outside vendors, and scheduling for Alliance organizations’ events.
  • Balances priorities and commitments between internal Delaplaine, Alliance, and paid rental events.

Requirements

Required

  • Minimum of 2–5 years of experience in a related role such as event planning, hospitality, rental venue, or customer service management.
  • Must be able to lift up to 40 pounds and climb ladders.
  • Must have exceptional interpersonal skills and enjoy working with people.
  • Must be detail-oriented, as well as have excellent time management and organizational skills.
  • Must be dependable and able to work independently.
  • Must be able to communicate effectively in person, by phone, and electronically.
  • Must be able to operate standard office technology.
  • Must have reliable transportation.

Preferred

  • BA in event management, hospitality, business administration, or related field.
  • Relevant professional certification (CMP, TIPPS, etc.).
  • Experience working for or with nonprofit organizations.
  • Experience working with scheduling or workflow software.

Starting Salary

$40,000/annual

There is a 90-day probationary period. Optional medical benefits are available after (3) months. This position includes (6) paid fixed holidays and (5) paid floating holidays, vacation leave, and sick and safe leave. Parking stipend for the parking deck next door is available.

Application Requirements

Send cover letter and resume (as a single PDF document) here. No phone calls or direct emails. Review of applications will begin immediately. The position will remain open until the right candidate is found.

Operations Associate

About the Position

This part-time, hourly position is typically scheduled Fridays and Saturdays, 5–11:30 pm. Hours may sometimes vary earlier or later, and some scheduling flexibility is required. Additional hours may be available on a seasonal basis.

The position reports to the Director of Operations.

Overview of Responsibilities

Serves as building attendant and rental event liaison on Friday and Saturday evenings.

  • Staff the front desk monitoring public or private events.
  • Assist rental event hosts and attendees.
  • Sell merchandise and registration through point-of-sale system.
  • Monitor all public and rental facilities (restrooms, kitchen, etc.) and tidy or stock supplies as needed.
  • Assist with some event set-up per guidance provided by the Rentals Manager.
  • Provide AV support as needed.
  • Remove trash from the building as necessary.
  • Secure the facility at the end of shift.
  • If there is no event, perform supply organization/light cleaning as directed.

Requirements

The ideal candidate will live within an easy walking or commuting distance to downtown Frederick.

Required

  • Must be willing to work the required Friday and Saturday schedule.
  • Must be able to move up to 40 lbs.
  • Must be able to sit for long periods of time.
  • Must have excellent interpersonal skills and enjoy working with people.
  • Must be dependable and able to work independently.
  • Must be able to communicate effectively in person, by phone, and electronically.
  • Must be able to operate standard office technology.
  • Must have reliable transportation.

Preferred

  • In-person customer service or event experience.
  • Experience with Square point-of-sale system.

Starting Salary

$16.50/hour

The Delaplaine is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Application Requirements

Complete the online job application below OR send cover letter and resume (as a single PDF document) here. No phone calls or direct emails. Review of applications will begin immediately. The position will remain open until the right candidate is found.

 

Job Application

  • This field is for validation purposes and should be left unchanged.
  • Once sent, your application will be reviewed and within two weeks you will be notified by email if selected for an interview. Send any inquiries to: artsnetwork@delaplaine.org. No phone calls, please.
  • Are you legally eligible to work in the U.S.?
  • Have you ever been convicted of a felony?
  • Please list employment history, starting with most current job. Dates of employment, Job Title, Company, Primary Responsibilities (for example: January 2022–November 2023, Custodian, ACME Inc., General cleaning and maintenance).
  • Please describe any other work or volunteer experience that might relate to the advertised position.
  • Please indicate highest level of education completed.
  • List School(s) and Dates Attended.
  • Please list 2–3 references (preferred references are previous employers or supervisors). List name, contact phone, and relationship to the reference (for example: John Doe, 123-456-7890, former supervisor at ACME Inc.).
  • I certify that the information contained in this application is correct to the best of my knowledge. I understand that to falsify information is grounds for refusing to hire me, or for discharge should I be hired. I authorize any person, organization, or company listed on this application to furnish you any and all information concerning my previous employment, education, and qualifications for employment. I also authorize you to request and receive such information. In consideration for my employment, I agree to abide by the rules and regulations of the Delaplaine, which rules may be changed, withdrawn, added or interpreted at any time, at the Delaplaine’s sole option and without prior notice to me. I also acknowledge that my employment may be terminated, or any offer or acceptance of employment withdrawn, at any time, with or without cause, and with or without prior notice at the option of the Delaplaine or myself. Please check all that apply below.
  • Please sign (type) your name below to acknowledged the contents of this application.